HR and attendance · Beta
Who works where, who checked in and from where, who is on leave, and whether every employee’s PF, ESIC, PT and LWF details are complete, with the month’s attendance going straight to K-Finance payroll.
Who it is for
Indian companies with office, site or field staff: HR and admin teams who keep the records, managers who approve leave and missed punches, and employees who check in from their phone.
Screens from Aarav Infra Projects, one of our demo companies, on our staging server. Every name, number and email address in them is made up.
Employees check in and out from a phone. The location is read only at that moment and only when they tick the consent box, and a check-in with no signal is sent when the connection returns.
Each office or site has a position and a radius. A punch outside it is flagged for HR, or refused if you choose.
The month for everyone, a column per day with present, absent, weekly off, holiday, leave and late marks. Each employee sees their own month, paid days and loss of pay on the phone.
Managers approve missed punches, leave, on-duty and comp-off requests in one place, with a note. Nobody approves their own request.
UAN, ESIC IP number, state and how complete each employee’s PF, ESIC and form records are, with missing UANs counted and a CSV export.
Who is in, late, not in yet, absent, on leave or off today, with each person’s check-in and check-out time and where they work, for all locations or one.
One project, start to finish: see K-HR with the other apps on one demo road job →
Code, name, designation, department, reporting line, joining date, work location and state, emergency contact and documents. Onboarding checklist, exit with notice period and clearance, and an invitation to sign in with Khanal ID.
Check in and check out from a phone or a computer. The location is read only at that moment, and only when the employee ticks the consent box; nothing is tracked during the day.
Each office or site has a location and a radius. A punch outside it is flagged for HR, or refused if you choose. The position comes from the phone and can be faked, so the fence is a pointer for HR, not proof.
A check-in pressed with no signal is kept on the phone with the time it was pressed and sent when the connection returns (up to 7 days old). Sending it twice records it once.
Day and night shifts with grace minutes, half-day and absent rules, weekly offs, overtime after the shift, and holiday lists per location, including optional (restricted) holidays.
An employee asks for a missed check-in or check-out within 60 days; the manager or HR approves it, and the register updates. Nobody approves their own request.
CL, EL or PL, SL, comp-off, maternity, paternity, bereavement, restricted holiday, short leave, leave without pay and work from home as editable templates. Monthly or yearly credit, pro-rata on joining, carry-forward caps, half days, sandwich rule and minimum notice.
Managers see their own team (direct and indirect), approve leave and missed punches, and see who is in, late, not in yet, absent, on leave or off today, by location.
UAN, PF membership or exclusion, EPS as decided by HR, ESIC IP number and dispensary, PT and LWF state, Form 11, Form 2, Form 1 and Form F, and nominations with shares that must add up to 100%.
Due dates for the financial year: PF ECR and ESIC by the 15th, PT and LWF by state, bonus, gratuity, shops and establishment renewal, POSH annual report and Form 16, each with an owner and filed status. Check against your state’s current rules.
Years of service and when an employee reaches five years, as a hint for HR. The gratuity amount itself is worked out in K-Finance.
Muster roll (attendance register), leave register by type and year, and overtime hours, on screen, in print, CSV and Excel.
Internal Committee members and a confidential case log, seen only by HR managers, admins and current committee members. Every view is logged and no case ever leaves K-HR.
Once linked, the month’s paid days, loss-of-pay days, leave and overtime hours, new employees, statutory identifiers and exits go to K-Finance payroll for review. K-Finance works out PF, ESI, PT, LWF, bonus, gratuity and the pay.
Organisation admin, HR manager, manager and employee. Employees see only themselves and can download everything held about them. Every change is written to an audit log linked as a hash chain.
No salary, PAN or bank details and no money calculations: those stay in K-Finance payroll. No selfie at check-in, no tracking between punches and no biometric device connection.
hr.khanals.in keeps employee records, attendance with location at check-in and check-out (read only at that moment and only with the employee's consent), shifts, holidays, leave and comp-off, and statutory records: PF, ESIC, PT, LWF and gratuity, with a compliance calendar. The month's attendance and leave go to K-Finance payroll for review; K-Finance works out the pay. K-HR is part of the Business suite and Khanal One.
Every app and five bundles (CS Firm, Contractor, Construction suite, Business suite and Khanal One) now have published monthly prices; yearly is 10 times the monthly price. With the code FOUNDING26, the first 50 paying organisations of each product that sign up by 31 March 2027 pay half the list price for 12 months, then 75% for the next 12 months. Paid plans start with a 14-day free trial and no card. Prices exclude GST. Payments for apps other than K-MailSign open at launch.
| Plan | What is included | Founding price (list price struck through) | Yearly (10 × monthly) |
|---|---|---|---|
| Starter | Up to 50 employees | ₹4,990 a yearList ₹9,990 | |
| Standard | Up to 200 employees | ₹12,490 a yearList ₹24,990 | |
| Business | Up to 1,000 employees | ₹34,990 a yearList ₹69,990 |
Every plan has employee records, attendance with location, leave, statutory records (PF, ESIC, PT, LWF, gratuity) and the link to K-Finance payroll. Nothing is sold on top of a plan. Founding price with the code FOUNDING26 for the first 12 months, for organisations that sign up by 31 March 2027 (first 50 per product); then 75% of list in months 13 to 24, then list. Yearly = 10 × monthly, for 12 months. Prices exclude GST. Trial: 14 days, with 25 team members, 50 employee records; no card needed. Payments open at launch; start a free trial now. All apps, bundles and the offer: pricing.
Indian companies with office, site or field staff that want employee records, attendance, leave and the statutory records in one place, ready for payroll: HR and admin teams, managers who approve leave, and employees who check in from a phone.
Only at the moment someone presses Check in or Check out, and only when they tick the consent box shown above the buttons. Nothing is tracked between punches. Positions are kept for 13 months by default and then deleted; the time of the punch stays as the attendance record. The position is what the phone reports and can be faked, so an office geofence flags or refuses punches outside it for HR to check.
Yes. A check-in or check-out pressed with no signal is kept on the phone with the time it was pressed and sent when the connection returns. A punch more than 7 days old or more than 5 minutes in the future is not accepted.
No. K-HR keeps the HR-side records: UAN, ESIC IP number, membership, PT and LWF state, forms and nominations, and the day counts. K-Finance payroll holds salary, PAN and bank details and works out PF, ESI, PT, LWF, bonus, gratuity and the pay.
An admin pastes a link token made in K-Finance under Settings. Employees come across from payroll, and each month’s attendance and leave totals, new employees, statutory identifiers and exits go to K-Finance’s review queue. Nothing reaches payroll until a person there accepts it.
Built-in templates for CL, EL or PL, SL, comp-off, maternity, paternity, bereavement, restricted holiday, short leave, leave without pay and work from home. Every rule can be changed for your company; check them against your state’s Shops and Establishments Act and your policy.
Only the last four digits of Aadhaar are stored. ID proofs are kept only in your organisation's own Google Drive or OneDrive (folder 09 - K-HR, marked restricted); K-HR opens them only for HR managers, admins or the employee, and every opening is logged. Managers never see documents.
With your Khanal ID, the same sign-in used for every Khanal Group app. On a phone, use "Add to home screen" from the browser menu.
At the Founding price: Starter ₹499 a month (list ₹999), Standard ₹1,249 a month (list ₹2,499), Business ₹3,499 a month (list ₹6,999). Yearly is 10 × monthly. Prices exclude GST. Trial: 14 days, with 25 team members, 50 employee records; no card needed. After the trial everything stays readable.
Where each product keeps app records, files and backups is set out in one table: where your data is stored. Trial, limits and price: pricing grid.
Free tools for HR and payroll work: gratuity calculator · old vs new regime calculator · TDS calculator. Payroll itself runs in K-Finance.