K-Finance
Export your K-Finance data
You can take all your data out of K-Finance at any time. A full export is one .zip in open formats. Reports and lists can also be saved one by one.
Last updated
What you need
- Owner or admin role for the full company export
- Your organisation’s Google Drive or OneDrive connected (connected storage)
- Auditor role or higher for downloads such as the audit pack
- A few minutes for a large company
Make a full company export
- Open Your data (export) under Workspace in the left menu.
- Choose the company, or All companies.
- Click Make a full export. It is built in the background.
- Click Download when the package is ready.
Prove the export is complete (optional)
- Click Restore to prove it next to the export.
- Type a name for the new workspace and confirm. Restoring creates a new workspace; nothing is overwritten.
- Read Restore comparison. It shows whether every control total and table count is equal to the package.
Export one report or list
- Open Reports and choose a report, for example the trial balance, profit and loss or balance sheet.
- Click CSV (opens in Excel), or Print to save it as PDF.
- For bank lines, open Bank statements and click CSV.
- For an invoice, open it and click Print / Save as PDF.
Good to know
- The package holds every table as JSON Lines (the exact copy) and as CSV for Excel, a control-totals file, a README and every stored file.
- Passwords, keys and other credentials are blanked in the package.
- The package is saved in your organisation’s own Google Drive or OneDrive, in the folder “90 - Exports and Recovery/K-Finance/Export packages”. A large package is split into numbered parts. K-Finance never deletes it from your drive and keeps no copy on its server.
- K-Finance has no Tally XML export. To delete the organisation, see Export or delete your data.
Common errors
"Only the owner or an admin can export the whole company."
Ask an owner or admin to make the export. You can still save single reports as CSV or PDF.
"Connect your organisation's Google Drive first. Export packages, restores and evidence packs are kept only in your own Google Drive …"
No drive is connected, so the export does not start. An owner or admin clicks Connect storage in the banner at the bottom of the page, then you make the export again. See connect Google Drive or OneDrive.
"An export is already being built."
Wait for the running export to finish, then download it.
"You have used … of … — Exports / month on the … plan."
The monthly export limit is reached. Wait for next month or move to a paid plan. Your data stays readable.
"Data export is switched off on this installation."
Write to hello@khanals.in and we will send you the export.
Still stuck?
Email hello@khanals.in with the app name, what you clicked and the exact message you saw. Do not send passwords, PINs or authenticator codes. You can also use the contact page.