Khanal Group

K-Secretarial

Hold board meetings and AGMs and keep the minutes

K-Secretarial keeps each meeting with its notice, attendance, agenda, minutes and resolutions. It also warns you about the SS-1 and SS-2 timelines.

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What you need

  • A company in K-Secretarial with its directors added
  • The Accountant role or higher
  • The meeting date, time, venue and agenda
  • A Drive folder for the company, to keep the signed copy

Create the meeting

  1. Open Meetings & minutes in the left menu.
  2. Click + Meeting.
  3. Choose the Company and the Meeting type, for example a board meeting or an AGM.
  4. Enter the Date and time, Mode and Venue.
  5. Click Create. Board meetings are numbered for you.

Add attendance and agenda

  1. Click + Person under Attendance for each director or invitee.
  2. Click + Item under Agenda for each item, and choose the type of resolution.
  3. Click Save attendance & agenda.

Prepare the notice and minutes

  1. Open the Notice tab to see the draft notice made from the meeting details.
  2. Click Download for Word or Print to send it.
  3. Click Edit details, set Status to Notice sent and enter Notice sent on.
  4. After the meeting, open the Minutes tab and click Rebuild draft from agenda.
  5. Edit the text and click Save minutes.
  6. Click Edit details and enter the dates the minutes were entered and signed.
  7. Click Upload signed copy to Drive… and choose the signed minutes.

Record resolutions

  1. Click + Resolution on the meeting page.
  2. Type the Subject, choose the Type and enter the Section.
  3. Click Save. The app works out whether MGT-14 is needed and shows its due date.
  4. Open Resolutions and click MGT-14 pending to see what still needs filing.

Good to know

  • The meeting page shows checks such as the gap between board meetings and the 30-day limit for minutes.
  • The notice is not stored. Rebuild it any time from the agenda.
  • Meeting pack (.doc) is part of CS Practice and CS Firm Pro.

Common errors

"Allow pop-ups to print."

Your browser blocked the print window. Allow pop-ups for finance.khanals.in and click Print again.

"Set up this company's Google Drive folder first."

Open the company, go to the Documents tab and create its Drive folder. Then upload the signed copy.

"Give the reason (at least 3 characters)." when I delete a meeting

Meetings and minutes are statutory records. Type a short reason. The meeting is hidden, not erased, and can be restored from Drive & settings → Deleted records.

The meeting pack shows a lock

The meeting pack is part of the practice tools in CS Practice and CS Firm Pro. You can still download the notice and minutes for Word on any plan.

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Still stuck?

Email hello@khanals.in with the app name, what you clicked and the exact message you saw. Do not send passwords, PINs or authenticator codes. You can also use the contact page.