Khanal Group

K-Logistics

Record a dispatch, its e-way bill and its delivery

A dispatch is material sent to one of your sites against one invoice. You record it once, then update the status as the truck moves, from the office or from a phone at site.

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What you need

  • The Dispatcher, Manager or Organisation admin role
  • The invoice number and date
  • The printed e-way bill, if the consignment has one
  • A photo or PDF of the invoice copy, LR or signed challan (optional)

Record the dispatch

  1. Open Dispatches and click New domestic dispatch.
  2. Type the invoice, project, site and material lines.
  3. Fill the transporter, vehicle, driver (optional), LR number, Dispatch date and Expected delivery (optional).
  4. Under the e-way bill fields, type the E-way bill no., the date and time it was generated, the distance and the valid-until date and time, as printed.
  5. Click Save domestic dispatch.

Add the invoice copy or LR

  1. Open the dispatch.
  2. Under Files, choose the Kind: Invoice copy, LR / bilty, Delivery challan / POD, Document or Other.
  3. Choose the File (PDF or photo).
  4. Click Add file.

Update the status

  1. Open the dispatch and find Update status.
  2. Choose the New status: In transit, Partly delivered, Delivered, Returned or Cancelled.
  3. Set the Date (today or earlier).
  4. For a delivery, type Received by (when delivered) and add the POD / challan photo (optional). On a phone the camera opens.
  5. For Returned or Cancelled, type the reason in Note.
  6. Click Save status. The change is kept in the history with who and when.

Record a Part-B vehicle change or an extension

  1. Make the change on the GST e-way bill portal first.
  2. Open the dispatch and open Part-B vehicle changed (update it on the portal first) or Validity extended (extend it on the portal first).
  3. Type when it happened, the new vehicle or the new valid-until, and the reason.
  4. Click Save vehicle change or Save extension.

Good to know

  • K-Logistics only records the e-way bill. It is not connected to the GST e-way bill portal. The suggested valid-until is only a hint (1 day per 200 km or part); type the value printed on the e-way bill.
  • A dispatch past its expected date and not delivered shows as Late in red.
  • "E-way bill missing" shows for a dispatch above the amount in Settings (₹50,000 unless you change it) with no e-way bill. Nothing is blocked.
  • K-Logistics sends no SMS or WhatsApp messages and has no GPS tracking. The driver's phone shows as a call link and a WhatsApp link you can tap.

Common errors

"From "Delivered" the shipment cannot go to ..."

Delivered, Returned and Cancelled are final. From Partly delivered you can go only to Delivered or Returned.

"Say why in the note."

Cancelled and Returned need a note. Type the reason and save again.

"Someone changed the status in the meantime (now: ...). Check it and try again."

Another person updated the record after you opened it. Reload the record, check the status and make your change again.

"E-way bill ... is already on invoice ..."

Each e-way bill number can be on one record only. Check the number you typed.

"Record the e-way bill first (Change)."

Click Change on the record, type the e-way bill details and save; then record the vehicle change or extension.

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Still stuck?

Email hello@khanals.in with the app name, what you clicked and the exact message you saw. Do not send passwords, PINs or authenticator codes. You can also use the contact page.