Khanal Group

K-Logistics

Track payments, credit days and receivables in K-Logistics

K-Logistics works out the due date and what is outstanding from the terms you type. It does not make or receive payments; it only records them.

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What you need

  • The Accounts, Manager or Organisation admin role
  • The invoice amount and currency
  • The credit days agreed with the customer or supplier
  • The date, amount and UTR of each payment

Set the terms

  1. Open the record and find Payment from customer (dispatches and exports) or Payment to supplier (imports).
  2. Open Terms.
  3. Type the Invoice amount and the Currency (INR unless you change it).
  4. Type the Credit days and choose what the Credit runs from: Invoice date, Delivery date, B/L or AWB date, or Arrival (ATA).
  5. Type any Advance and its Advance date.
  6. Click Save terms.

Record a payment

  1. Open Record a payment on the same card.
  2. Set the Date and type the Amount.
  3. Type the Reference / UTR and a Note if you want.
  4. Click Save payment. The outstanding amount and status update at once.

See what is due

  1. Open Receivables (dispatches and exports) or Payables (imports).
  2. Choose By customer (or By supplier) or By project.
  3. Read the ageing columns: Not due, 0–30, 31–60, 61–90 and 90+ days past due.

Good to know

  • Status is Not due, Due soon (7 days or less), Overdue (with days), Part paid or Paid.
  • Default credit days come from the buyer or supplier in Transporters & contacts or, for dispatches, from the project's client.
  • Tick MSME supplier on a supplier: an import unpaid more than 45 days after delivery is flagged (MSMED Act s.15; check your agreement).
  • Amounts stay in their own currency; nothing is converted.

Common errors

"Give the invoice amount first (Terms)."

Save the invoice amount under Terms before you record a payment.

"That is more than what is outstanding (...)."

The payment is larger than what is left. Check the amount, the advance and earlier payments.

"The currency stays ...: an advance or payments are already recorded in it."

Remove the advance and payments first, change the currency, then record them again.

"Credit days is a whole number from 0 to 365."

Type a whole number such as 30 or 45.

"Give the date of the advance (today or earlier)."

An advance needs a date that is not in the future.

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Still stuck?

Email hello@khanals.in with the app name, what you clicked and the exact message you saw. Do not send passwords, PINs or authenticator codes. You can also use the contact page.