Khanal Group

K-HR

Close the month, send it to payroll and record an exit

K-HR does not calculate salary. At month end it sends paid days, loss of pay, leave and overtime hours to K-Finance payroll for review. Exits are recorded here and the settlement is done in K-Finance.

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What you need

  • The HR manager or Organisation admin role
  • K-Finance payroll connected (see Links to other apps)
  • All missed-punch requests of the month decided
  • For an exit: the last working day and the reason

Check the month

  1. Open Team → Approvals and decide every pending missed punch of the month.
  2. Open Team → Attendance register and move to the month.
  3. Check in, out, late, paid days and loss of pay for each employee.
  4. Click Print, CSV or Excel if you need a copy.

Send the month to K-Finance

  1. Open the user menu → K-Finance payroll.
  2. Under Send a month to payroll, choose the Month. Only a month that has ended can be sent.
  3. Click Send month.
  4. Ask your payroll person to accept it in K-Finance under To review.
  5. Check the status under Sent to K-Finance on the same page.

Record an exit

  1. Open the employee's page.
  2. In the Exit card, choose the Last working day and the Reason.
  3. Click Record exit and confirm. Attendance stops after that day and later leave is cancelled.
  4. Click Exit checklist on the employee's page.
  5. Fill in the notice, PF and ESIC exit dates and Form F handover, then click Save.
  6. Tick each clearance item, then click Send to K-Finance for the settlement.

Good to know

  • Salary, PAN, bank details and every amount stay in K-Finance. K-HR never sends or receives them.
  • Sending the same figures again sends nothing. A correction raises the version for payroll to review again.
  • A sign-in stays after an exit until an admin removes it on the Team page. A field login is turned off automatically after the last working day.

Common errors

"Some missed-punch requests of ... are still waiting for approval."

Decide them first on Approvals, then send the month.

"Choose a month that has ended."

Wait until the month is over. A month is sent only after its last shift has ended.

"No employee of ... is linked to K-Finance yet."

Click Bring employees now on the K-Finance payroll page, and ask payroll to accept the employees K-HR sent.

"Only an exit of an employee linked to K-Finance payroll can be sent ..."

Connect K-Finance payroll and make sure the employee is linked there, then send the exit again.

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Still stuck?

Email hello@khanals.in with the app name, what you clicked and the exact message you saw. Do not send passwords, PINs or authenticator codes. You can also use the contact page.