Khanal Group

K-HR

Apply for leave and approve it in K-HR

Employees apply for leave from My leave. Their manager or HR approves it from Approvals. HR sets the leave types and opening balances.

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What you need

  • An employee record with a manager set in Reports to
  • Leave types set up under Set-up → Leave types
  • The Manager, HR manager or Organisation admin role to approve

Apply for leave

  1. Open Me → My leave, or tap Leave at the bottom.
  2. Check your balances at the top.
  3. Under Apply for leave, choose the Leave type.
  4. Choose the From and To dates. Tick Half day (one date) for half a day.
  5. Type the Reason.
  6. Click Apply. The status shows under Applications until it is approved or rejected.

Approve or reject

  1. Open Team → Approvals.
  2. Read each leave application or missed-punch request of your team.
  3. Type a note if you want (optional).
  4. For leave that needs a certificate, tick certificate seen once you have it.
  5. Click Approve or Reject.

Set up leave types and opening balances (HR)

  1. Open Set-up → Leave types.
  2. Under built-in leave types, click Add next to a type you use, or Add every missing type.
  3. Check each type's accrual, carry-forward cap and notice against your state's rules and your policy.
  4. Add an opening balance for an employee with the entry form on the same page.
  5. See everyone's leave on Team → Leave calendar.

Good to know

  • Not enough balance? Apply the rest as Leave without pay.
  • An employee can cancel a pending application. Approved leave can be cancelled only by HR.
  • Restricted holidays come from holidays marked Optional on the Holidays page.

Common errors

"Not enough Earned leave: ... day(s) available ... Apply for the rest as leave without pay."

Shorten the dates, or apply for the extra days separately as Leave without pay.

"There is already a leave application for some of these days."

Cancel the older application on My leave first, or choose other dates.

"You cannot decide this application (your own, or not in your team)."

Nobody approves their own leave, and a manager sees only their team. Ask HR or the person's manager.

"This leave needs a certificate ..."

Collect the certificate, tick certificate seen, then click Approve.

"Approved leave can be cancelled by HR."

Ask your HR manager to cancel it from your employee record.

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Still stuck?

Email hello@khanals.in with the app name, what you clicked and the exact message you saw. Do not send passwords, PINs or authenticator codes. You can also use the contact page.