Khanal Group

K-HR

Get started with K-HR in 15 minutes

This guide takes you from your first sign-in to your first employee record. The 14-day trial starts when you create the organisation.

Last updated

Open K-HRAll K-HR guides

What you need

  • A Khanal ID with two-step verification switched on
  • Your company name and legal name
  • The office or site address, and its position from Google Maps
  • Your shift timings, weekly off and this year's holidays
  • One employee's code, name and joining date

Sign in and create your organisation

  1. Open hr.khanals.in.
  2. Sign in with your Khanal ID and your authenticator code.
  3. On Set up K-HR, type the Organisation name, for example ABC Infra.
  4. Type the Legal company name (on printed lists), for example ABC Infra Private Limited.
  5. Choose the Time zone. It decides "today", late marks and due dates.
  6. Click Start free trial.

Add your office or site

  1. Open Set-up → Offices & sites.
  2. Type the name, the two-letter state code (for example JH) and the address.
  3. In Google Maps, press and hold on the office gate, then copy the link or the two numbers.
  4. Paste it in Position: paste a Google Maps link or "lat, lng".
  5. Type the Geofence radius (metres). 100 to 300 m suits an office.
  6. Click Add location.

Check the shift, holidays and leave types

  1. Open Set-up → Shifts. K-HR starts with a General shift, 09:30 to 18:30.
  2. Change the start, end, grace minutes and Weekly off days to match your rules, then save.
  3. Open Set-up → Holidays, type the date and name of each holiday, and click Add holiday.
  4. Open Set-up → Leave types. Check Earned leave, Casual leave, Sick leave and Leave without pay against your policy.

Add your first employee

  1. Open Team → Employees and click Add employee.
  2. Type the Employee code (for example E102; use the same code as in K-Finance payroll), Full name and Joining date.
  3. Choose the Office / site, Reports to and Shift.
  4. Type the Work email (to sign in with Khanal ID) if the person will sign in. Leave it empty for staff without e-mail.
  5. Click Add employee.
  6. On the employee's page, use the App login card to invite them or create a field login.

Good to know

  • The home page shows a Getting started checklist for admins of a new organisation. Each step ticks itself when it is done.
  • Only the last four digits of Aadhaar are kept. Salary, PAN and bank details stay in K-Finance payroll.
  • On a phone, use "Add to home screen" from the browser menu.

Common errors

"Your Khanal ID needs a verified email and two-step verification to use K-HR."

Verify your e-mail and set up an authenticator app in Khanal ID, then sign in again. See Sign in and two-step verification.

"No position found in that text." when I add an office

Paste a Google Maps link or two numbers like 23.3441, 85.3096. Leave the position empty for a location without a geofence.

"Another employee has this code."

Each employee code must be unique in the organisation. Use the next free code, for example E103.

"Your plan allows 50 employee records. Ask for a bigger plan on the Billing page to add more."

Your plan's limit is reached. Exited employees do not count. Open Plan & billing and request a bigger plan. See Plans and limits.

Related articles

Still stuck?

Email hello@khanals.in with the app name, what you clicked and the exact message you saw. Do not send passwords, PINs or authenticator codes. You can also use the contact page.