Khanal Group

K-Projects

Invite your team and choose roles in K-Projects

K-Projects has four roles. Office staff sign in with e-mail and two-step verification and can hold any role. Field staff sign in on their phone with a PIN and are site engineers only.

Last updated

Open K-ProjectsAll K-Projects guides

What you need

  • The Organisation admin role in K-Projects
  • The e-mail address of each office person you invite
  • For field staff: their name and employee code (the same code as in K-HR, if you use it)
  • For field logins: your organisation linked to Khanal ID

Invite an office person

  1. Click your name, then Team.
  2. Under Invite someone, type the Email.
  3. Choose the Role: Organisation admin, Project manager, Site engineer or Viewer.
  4. Click Send invitation. The link in the e-mail is valid for 7 days.
  5. Ask the person to open the link, sign in with Khanal ID using that e-mail and click Accept invitation.

Create a field login for a site engineer

  1. On Team, go to Field staff.
  2. Under New field login, type the name and the Employee code, for example E102.
  3. Click Create field login.
  4. Give the person the activation code or let them scan the QR. It is shown once and works once, on their phone, for 72 hours.
  5. Ask them to open khanals.in/staff/activate, type the code and choose a 6-digit PIN. From then on they sign in at khanals.in/staff.

Put site engineers on their projects

  1. Open the project and click the Team tab.
  2. Choose the person in the list.
  3. Click Add to this project. A site engineer sees only the projects they are on.

Change a role or suspend someone

  1. On Team, find the person in the list.
  2. Choose the new Role or set Status to Suspended.
  3. Click Save.

Good to know

  • Organisation admin: everything, including team, plan and settings. Project manager: creates projects, edits BOQ, budget and schedule, checks measurements, reopens DPRs and approves. Site engineer: writes DPRs and records site work on assigned projects. Viewer: reads only.
  • Approvals need a second person: whoever made or last changed a bill, work order, wage sheet or payment sheet cannot approve it.
  • For a field login, the list shows the phones (at most 2) with Reset PIN, Remove phone, Remove from K-Projects and Turn off (every Khanal app). See Field staff PIN login.

Common errors

"A field login (PIN on a phone) can only be a site engineer here."

Field logins are for site engineers only. For an admin, project manager or viewer, invite the person with their e-mail instead.

"Field logins need this organisation linked to Khanal ID (Your organisations)."

Link your K-Projects organisation to its Khanal organisation first, then create the field login again.

"That person is already a member."

The e-mail is already in your team. Change their role in the list instead of inviting again.

"The organisation needs at least one active admin."

Make another person Organisation admin first, then change or suspend this one.

"Your plan allows 5 team members. Ask for a bigger plan on the Billing page to add more."

The trial allows 5 members. Suspend someone who has left, or request a plan on Plan & billing.

An engineer sees "You are not assigned to a running project yet."

Open the project, click the Team tab and add them. The project must be in Planning or Active status.

Related articles

Still stuck?

Email hello@khanals.in with the app name, what you clicked and the exact message you saw. Do not send passwords, PINs or authenticator codes. You can also use the contact page.