Khanal Group

K-HR

K-HR security, privacy and where data is stored

K-HR holds personal data, so it limits who sees what and keeps a record of every change. This page explains the safeguards in place today.

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What you need

  • A Khanal ID with two-step verification
  • The Organisation admin or HR manager role to read the audit log

Check who sees what

  1. Open the user menu → Team and read What each role can do.
  2. Give HR manager only to people who should see every employee, document and statutory record.
  3. Set Reports to on each employee: a manager sees only the people who report to them.
  4. Open the user menu → Privacy to read the notice employees see.

Read the audit log

  1. Open the user menu → Audit log.
  2. Read the latest 300 entries, and the line that says whether the audit trail is intact.
  3. Click Export CSV for the full log.

Ask for data to be deleted

  1. Download what you need first (see Export your data).
  2. Write from your account e-mail to hello@khanals.in.
  3. We delete the data within 90 days, except what the law requires us to keep.

Good to know

  • Records are in a database on Khanal Group servers in India. ID proofs and documents are private files there, never in a shared cloud folder, opened only by HR managers, admins or the employee; every opening is logged.
  • Location is read only at check-in and check-out with consent, and deleted after 13 months by default. Only the last four digits of Aadhaar are kept. Managers never see documents.
  • The audit log is a hash chain: entries cannot be changed or deleted, and a removed entry shows. POSH cases are open only to HR and the committee.
  • Backups are encrypted, nightly, kept up to 12 months. Details: Security.

Common errors

"Only HR and the Internal Committee can open this."

POSH committee pages are restricted. Ask HR if you should be a committee member.

An employee wants a copy of their data

They open My profile → Download my data (JSON). The download is recorded in the audit log.

Can I delete an employee record?

K-HR has no delete button for employees; record an exit instead. You can delete an uploaded document from the employee's page. For full deletion, write to hello@khanals.in.

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Still stuck?

Email hello@khanals.in with the app name, what you clicked and the exact message you saw. Do not send passwords, PINs or authenticator codes. You can also use the contact page.