Khanal Group

K-Tender

Track EMD and bank guarantees for your bids

The EMD / BG tab of a tender holds its bid security and bank guarantees. The EMD tracker and Bank guarantees pages show everything still held by buyers and banks.

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What you need

  • The Finance manager, Tender manager or Organisation admin role
  • The EMD amount and how it is given (online, DD, BG, FDR, declaration or exemption)
  • The payment reference (UTR, DD number) or BG number and validity

Record the EMD on a tender

  1. Open the tender and click the EMD / BG tab.
  2. Open Record EMD / bid security.
  3. Choose the Instrument and check the Amount.
  4. Type the Reference (UTR / DD no. / receipt no.), Paid / submitted on and Refund expected on.
  5. Tick It has already been paid / submitted — record the payment now if it is paid.
  6. Click Save EMD.

Record a refund

  1. In the left menu, open Finance & BG and click EMD tracker.
  2. Open the EMD.
  3. Under Record a transaction, choose Refund received and type the amount and date.
  4. Attach the proof if you have it and click Record. Partial refunds are fine; record each receipt.

Add a bank guarantee

  1. On the tender's EMD / BG tab, click + Add BG.
  2. Choose the Type, for example Performance guarantee.
  3. Fill BG number, Issuing bank / branch, Beneficiary, Amount and Valid until.
  4. Click Save BG.

Extend or release a guarantee

  1. Open the BG from Finance & BG → Bank guarantees.
  2. Under Amend, choose Extend validity, enter the New validity date and click Record amendment.
  3. When the work is done, set the Release status under Release and click Update release.

Good to know

  • If you lose a tender, the EMD moves to Awaiting refund. Record the refund when it arrives.
  • Add your bank's BG limit under Bank guarantees → facilities (Add facility) to see sanctioned against used limits.
  • The EMD outstanding, EMD refund ageing and BGs expiring reports are under Reports & MIS.
  • K-Tender never pays an EMD. It records what you paid.

Common errors

"Amount must be more than zero."

Type the EMD amount. Only a bid securing declaration or an exemption can have no amount.

"Amount cannot be less than the payments already recorded"

You tried to lower the EMD below what is already paid. Check the ledger on the EMD page and correct the payment instead.

I do not see the EMD / BG tab

Your role cannot view EMDs (for example External JV collaborator). Ask your organisation admin.

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Still stuck?

Email hello@khanals.in with the app name, what you clicked and the exact message you saw. Do not send passwords, PINs or authenticator codes. You can also use the contact page.